Which tool when: Microsoft To Do, Microsoft Planner, Microsoft Lists, or Tasks in Microsoft Teams

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Managing your tasks in Microsoft 365 has gotten more complicated thanks to the introduction of two more apps that can do tasks. So let’s answer the question once and for all: when’s the right time to use To Do versus Lists versus Planner versus Tasks in Teams?

It *can* be easy(-ish)… but only if you let it.

Check out my book! Teach Yourself Visually: Microsoft Teams: http://jum.to/TYVTeams

Note: Microsoft reported 50% rollout of Microsoft Lists to *targeted release* users on Aug 21 and an estimated completion by end of August (source: https://jum.to/3hwwU8a). Rollout to all other users will commence thereafter with estimated completion by end of September. If you don’t see Lists in your Office 365 app launcher, follow these steps: https://jum.to/MicrosoftLists

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• Find me on all platforms: https://linktr.ee/thatmattwade
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Links and resources:
• Our video overview of Microsoft Lists: https://youtu.be/XWZgvs8ruzc
• Get access to Lists even if you don’t see it in your app launcher: https://jum.to/MicrosoftLists
• Microsoft Lists announcement blog post: https://jum.to/3jXwY2n
• Tasks in Microsoft Teams announcement blog post: https://jum.to/3gqe5Tg
• Our intro to Microsoft To Do blog series: https://jum.to/3ftagLL
• Our SharePoint-Microsoft Project integration blog series: https://jum.to/39RRzjP
• Everyday guide to Microsoft 365 Groups (helpful with Planner and Teams): https://jum.to/Groups

Sections
0:00 Intro
0:25 Background
1:10 These apps don’t all do the same thing
5:00 Microsoft Lists or Microsoft Planner?
6:08 Microsoft To Do or Tasks in Microsoft Teams?
7:24 If you’re looking for Gantt charts, look elsewhere
8:25 Microsoft Project or Azure DevOps?
9:18 Wrap up