How to Change Text Case in Excel: Uppercase, Lowercase & Capitalize

This tutorial demonstrates how to change the text case in Microsoft Excel using three powerful text functions: UPPER, LOWER, and PROPER. These functions are perfect for formatting text consistently in your spreadsheets, whether you want all caps, all lowercase, or capitalize the first letter of each word.
With step-by-step guidance, this video teaches you how to transform messy text like “MIcroSofT ExcEl” into clean and professional formats. You’ll learn the syntax, usage, and practical applications of these functions, helping you maintain a polished and organized look in your Excel sheets.

1. The UPPER Function (Convert to Uppercase):
Purpose: Converts all letters in the text to uppercase.
Syntax:
=UPPER(text)
Example:
If cell A1 contains “Microsoft Excel”, use:
=UPPER(A1)
Output: MICROSOFT EXCEL

2. The LOWER Function (Convert to Lowercase):
Purpose: Converts all letters in the text to lowercase.
Syntax:
=LOWER(text)
Example:
If cell A1 contains “MICROSOFT EXCEL”, use:
=LOWER(A1)
Output: microsoft excel

3. The PROPER Function (Capitalize Each Word):
Purpose: Capitalizes the first letter of each word in the text and converts the rest to lowercase.
Syntax:
=PROPER(text)
Example:
If cell A1 contains “microsoft excel”, use:
=PROPER(A1)
Output: Microsoft Excel

Practical Applications:
Cleaning Up Imported Data: Standardize names, product titles, or other text-heavy data.
Improving Readability: Make text more visually appealing by using proper capitalization.
Professional Formatting: Ensure all text follows consistent case formatting in reports and presentations.
Pro Tip:
If you want to apply these functions to a range of data:
Write the formula in the first cell.
Drag the fill handle down or across to apply it to the entire column or row.
Copy the results and use Paste Special – Values to replace the original text with the formatted version.

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